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Traco MediaDistributor | User Guide

This guide provides instructions for using the Traco MediaDistributor application to distribute media assets from Avid Cloud UX.

Table of Contents

  1. Introduction
  2. Getting Started
  3. Asset Distribution
  4. Jobs Review

Introduction

Traco MediaDistributor allows you to easily publish video assets, graphics, and rundowns to various destinations such as playout servers, social media (Facebook, YouTube, Twitter), FTP servers, and other internal storage locations. Additionally, the system is highly customizable and can be configured to trigger any external API or integrate with Content Management Systems (CMS).

Getting Started

Open the Traco MediaDistributor app within the Avid MediaCentral | Cloud UX interface. The application consists of two main views:

  • Asset Distribution: The main workspace for preparing and submitting jobs.
  • Jobs Review: A dashboard to monitor the status of your distribution jobs.

Asset Distribution

The Asset Distribution page is where you configure the details for a specific media asset before sending it out.

Opening an Asset

To begin, you need to load an asset into the distributor. You can do this by:

  1. Drag and Drop: Drag an asset (Clip, Sequence, etc.) from the Cloud UX Browse or Search app into the drop area of Traco MediaDistributor.
  2. Context Menu: Right-click an asset in Cloud UX and select Open in > Traco MediaDistributor.

Once loaded, you will see details about the asset, such as its name, ID, and type.

Selecting a Profile

  1. Profile Group (Optional): You can filter the list of profiles by selecting a group (e.g., "Playout Servers", "Social Media", "Internal Archive"). This step is not necessary if you prefer to see all available profiles.
  2. Profile: Choose the specific distribution profile you want to use (e.g., "Send to AirSpeed", "Publish to YouTube", "Send to FTP").

The available profiles depend on your user permissions and the type of asset you have opened.

Filling Metadata

Depending on the selected profile, you may need to fill in additional information:

  • Formulas: Configured custom fields for additional metadata.
  • Social Media Fields: Specific fields for platforms like Facebook or YouTube (e.g., Title, Description, Tags, Privacy settings).
  • Video ID: The system determines the Video ID using the following priority order:
    1. Manual Override (highest priority): You can manually override the Video ID in the Asset Distribution page before creating or submitting the job.
    2. Linked Story: If no override is provided, the system checks for a Video ID from the linked story.
    3. Production Management Asset: If the linked story has no Video ID, the system uses the Video ID from the Production Management asset.
    4. Auto-generated: If no Video ID exists in any of the above sources, the system generates a new unique Video ID and updates the Production Management asset with this value.
  • Viz Variant Override: If the profile is configured with Viz graphics burning support, you can select and override which Viz variant to use for the distribution job. Administrators can enable this override functionality in the profile settings and define the list of available variant values that can be selected. Note that overriding the variant does not change the Viz GFX element itself. If a GFX element does not support the overridden variant, the system will use the actual variant without modifications.

Submitting a Job

Once you have configured the profile and filled in all required metadata, you have several options:

  • Create: This will create the job and place it in the queue, but it will not start processing immediately. You can review and submit it later from the Jobs Review tab.
  • Submit: This will create the job and automatically start processing it. The job is validated and sent to the processing engine immediately.

After clicking either button, you will receive a confirmation message, and the job will appear in the Jobs Review tab.

Jobs Review

The Jobs Review page provides an overview of all your distribution tasks.

Queued Jobs

This section lists jobs that are waiting to be processed or are currently being prepared. You can see the status of each job as it moves through the queue.

Job Approval Workflow

Traco MediaDistributor supports a review process for jobs before they are distributed.

  1. Creation: A user creates a job using the Create button. The job appears in the Queued Jobs list.
  2. Review: A user with Master privileges can view this job, check the metadata, and add Notes if changes are required.
  3. Correction: The original user can see the notes, edit the job to address the feedback, and save the changes.
  4. Approval & Submission: Once satisfied, the Master can approve and submit the job for processing.

Direct Submission: If a user has the necessary permissions, they can bypass this review process by using the Submit button directly during job creation, or by submitting their own queued jobs without Master approval.

Submitted Jobs

This section lists jobs that have been successfully handed off to the processing engine (Traco MediaRenderer) or have completed.

  • Status: Icons indicate whether a job is In Progress, Completed, or Failed.
  • Details: You can view more information about the job, including any error messages if it failed.

Managing Jobs

  • Cancel: You can cancel a job that is still in the queue or in progress.
  • Delete: You can remove completed or failed jobs from your history to keep the view clean.

Note: If you have Master privileges, you may be able to see and manage jobs submitted by other users. Otherwise, you will only see your own jobs.